To ensure that all school buildings, facilities, utilities, and physical environments operate safely, efficiently, and in good condition to support teaching and learning activities.
Key Responsibilities :
Building & Facility Management :
Oversee daily operations of school buildings, ensuring all facilities are safe, functional, and well-maintained
Ensure regular preventive maintenance for electrical, plumbing, AC, fire safety, and other systems
Conduct routine building inspections and report findings to management
Coordinate repairs, renovations, and improvement projects
Operations & Logistics :
Manage school operational activities including classroom setups, event preparation, and logistical support
Oversee cleanliness, sanitation, waste management, and environmental standards
Ensure availability of utilities (water, electricity, internet) and manage issues promptly
Vendor & Contractor Management :
Manage relationships with vendors and service providers such as cleaning services, security, AC technicians, electricians, etc
Review and verify vendor performance, contracts, and service level agreements (SLA)
Ensure all third-party workers comply with school safety and conduct standards
Health, Safety & Security :
Ensure compliance with safety regulations, emergency procedures, and accident-prevention measures
Maintain fire extinguishers, alarms, CCTV, access control, and emergency signage
Conduct safety drills and training with the relevant departments
Asset & Inventory Management :
Maintain updated inventory of school assets, equipment, and supplies
Ensure proper storage, distribution, and tracking of operational materials
Monitor asset usage and propose replacements or upgrades when necessary
Budgeting & Reporting :
Prepare annual operational & maintenance budget proposals
Monitor expenditure and ensure efficient cost control
Provide monthly reports on facility status, maintenance activities, and operational improvements
Team Management :
Supervise maintenance staff, cleaners, technicians, and other operational personnel
Develop work schedules, assign tasks, and evaluate team performance
Provide training and guidance to improve staff capabilities
Qualifications & Skills :
Bachelor’s degree in Facility Management, Engineering, Architecture, Business Administration, or related field
Minimum 3–5 years of experience in building operations, facility management, or school operations
Experience in managing maintenance teams, vendors, and operational budgets
Strong understanding of building systems (electrical, mechanical, plumbing, HVAC, safety equipment)
Excellent leadership, coordination, and decision-making skills
Strong communication skills to work effectively with school leaders, teachers, vendors, and external parties
Ability to manage multiple projects, schedules, and priorities
Knowledge of health, safety, and environmental standards, including fire safety, sanitation, and emergency procedures
Proficient in Microsoft Office and basic facility management tools/software
High integrity, discipline, and accountability
Detail-oriented with strong problem-solving skills
Able to work under pressure and respond quickly to urgent situations
Customer-service mindset focusing on supporting school needs
Able to work on-site and available for emergency calls outside regular working hours
Physically fit and able to perform tasks that require mobility, inspection, and supervision of building areas
Willing to work within a school environment and comply with school values and work ethics
Strong commitment to safety, cleanliness, and operational discipline
Having a Responsible to Life attitude